Hopkins Sports Board Meeting

Monday May 21, 2007

 

 

Attendance: M.Olson, B Nybo, J Rouse, P Hayden, M Schaefer, M Peterson

 

1.)    M Olson started the meeting with opening remarks.

2.)    There were no Secretary’s reports to review and approve this month.

3.)    The Treasurer’s Report was approved as presented.

4.)    Royal Rampage Tournament, 15 12U teams 12 10U teams registered.  1 12U team dropped out of the tournament.  Tournament director had opened up a 12U slot with discount on Fastsports.  Also offered the slot to an all-star mhgs team free of charge.  Mark S. to call Colleen and make the offer.  Approval for tournament director to purchase 8 to 10 tarps and bungee cords for dug out covers.  When tournament is over, tarps will be issued to HFP teams for use during the summer season.  Volunteer schedules posted.  Umps are all set. 

5.)    Equipment report was reviewed.  Approval of one new pitching machine.  Hold off on the rest of the equipment recommendations until budget committee has completed their work.

Action: Ted to research and purchase a new pitching machine, also verify older machines cannot be repaired.

6.)    10U Umpires: Hopkins Sports will look into purchasing 1 or 2 sets of umpire gear.  4 of 7 home games have not had an official umpire for primarily 10U & some 12UB games.  HFP has a few high school & college softball players interested in filling in when possible.

Action: Ted to research cost of equipment.

7.)    Recap of the first few weeks of summer season.  Field crew has over come the key challenges.  Keys for varsity field are now available so games scheduled on that field can be prepped.

8.)    Sponsors – no sponsor report at this meeting.

9.)    M Peterson gave a construction update.  Construction has begun at the high school for 2 batting cages and pavement from the football stadium over to the softball fields and between the fields to the batting cages.  Hopkins Sports and the high school booster club will provide $3,000 for the batting cage construction and $10,000 towards the pavement.  The district will pay the remaining costs. 

10.)                        Brittany Adolphson was approved as an assistant coach for the 12U B team.  Brit will be paid the 1 year assistants salary.

11.)                        Open Board positions were discussed.  Currently the following are open; Fund Raising Director, Facilities Director, and Secretary.  As of April 30th C Eischens has resigned as Secretary of Hopkins Sports.  The Board thanks Cheryl for her 5 years of service.

12.)                        Fall Ball pricing was approved at $90, which is the same price as last year.  Larry Parker has indicated there will be no increase in team registrations so we will keep our registration fee the same.

Action: Molson to get the electronic copy of the fall ball registration from Cheryl and revise the contact information for Nancy Clemens.

Action: M Schaefer, M Olson, P Hayden to try and track down the mailing list used for summer.  Goal to get everything to Nancy Clemens so a mailing can go out in late June.

13.)                          Winter Gym for this fall was discussed.  M. Olson to talk to Bill about taking over the coordination role. 

14.)                        New Business: M Peterson asked the board to think about creating a working relationship with the Renegade club team.  There is initial interest but much more to understand before any agreement is made.  M Peterson to bring Nat Wagnor to a  Hopkins Sports Board meeting to discuss in greater detail.

15.)                        New Business: P Hayden asked about pictures for the entire organization using sports stars photos.  Consensus was that it was too late and too difficult to get the teams with uniforms together at one time for this event.  Try again next year at the picnic.

16.)                        New Business: Biffs at West JH have been moved away from softball field.

Action: J Rouse to call Biffs and ask why the biff at West has been moved away from the softball field.

 

17.)                        New Business: Permits for Evaluations and or Winter Gym next year.

Action: Mark S. to permit the LBC for next years eval even though they are looking at using a dome.

Action: M Olson to talk to Bill Wheeler about Winter Gym space.

18.)                        Meeting Adjourned at 8:53 PM

 

 

Respectfully submitted,

M Olson