Hopkins Sports Board Meeting

Monday, November 20, 2006

Attendance: M. Olson, M. Schaefer, J. Rouse, K. Campbell, P. Campbell, D. Meyer, C. Eischens, T. Hathaway, N. Clemens, B. Nybo, M. Gallagher, B. Wheeler, M. Peterson

1) M. Olson started the meeting with opening remarks.

2) Secretary’s Report was approved as written.

3) Treasurer’s Report was not available.

4) There was no Fundraiser report at this meeting. Fundraiser Board position still open.

5) Winter Gym: A preliminary budget was presented and reviewed by M. Olson. Consensus was that there is additional room for participants.

6) Evaluation Committee: M. Schaefer presented the results of the first evaluation committee meeting. Indoor tryouts will be held February 25^th at Lindbergh Center for 10U -14U. Estimated teams are as follows: 10U – 2; 12U – 2, 14U – 3, 16 & 18U – TBD. Discussion was held on looking for potential coaches/assistant coaches for summer team. Also discussed how to divide the 12U teams. Traditionally 12U teams have been divided by age. Proposal was to form teams A/B versus age appropriate. Discussion will be held at the next board meeting.

7) Board Nominations were discussed. There are currently 4 open board positions: Fundraiser, Player Agent, Facilities and Fall Ball Director. A nomination and board approval was made to have Nancy Clemens as Fall Ball Director. J. Rouse raised the issue of whether Hopkins Sports had a mission statement. Members to review and discuss at a future meeting.

ACTION: K. Ries to look into the by-laws revisions required.

8) VFW donation has been submitted for a donation request to cover the cost of the end of the year banquet.

ACTION: M. Olson to contact J. Thibault for follow up with M. Peterson, Sr.

9) New Business – N. Clemens presented a committee recommendation regarding the continuation of the Royal Rampage tournament. Thanks for the committee for the work. Royal Rampage scheduled for June 2^nd and 3^rd of 2007.

10) New Business – Royale, the joint fundraiser between Hopkins Sports and the High School Booster club will be held again in 2007. A chair for the event is needed:

ACTION: C. Eischens to contact potential chair.

11) New Business – Summer Program preparation was discussed. Group discussed potential coaches, number of coaches needed and how to find new coaches. Will continue looking for some coaching prospects.

12) New Business – D. Meyer presented a request from an 18U fall ball player for a refund. Player backed out one day prior to start of season. Motion was made and passed that no refund be authorized.

13) New Business – D. Meyer had been asked to look into the possibility of on-line registration and payment. Based on the incidental costs that would be lost for on-line processing, the board tabled the topic at this time.

14) New Business – T. Hathaway has inventoried the garage area and located 100 eleven inch balls and 50 twelve inch balls. Also discussed the need to re-build part of the storage areas in the garage due to moisture problems.

15) New Business – J. Tschida from St. Thomas will present a clinic for coaches and parents on Monday, January 22^nd from 6-10 at Hopkins High School.

ACTION: B. Wheeler to request permit, develop agenda and ensure video taping of event occurs. Communication to parents and coaches also needs to occur

16) New Business – M. Peterson reported that improvements have been made to the high school field dugouts. Additional shelving and equipment storage has been incorporated.

17) New Business - M. Peterson reported on a discussion that was held with D. Johnson regarding incorporation of batting cages at the High School fields. Options were presented with the board to consider.

18) New Business – M. Schaefer reported on the meeting held with himself and M. Gallagher with MHGS.

19) Meeting adjourned at 9:15. Next meeting is scheduled for Monday, December 17th at 7 p.m. at the Hopkins VFW.

Respectfully Submitted

Cheryl Eischens