Hopkins Sports Board Meeting

Monday, July 17, 2006

 

 

Attendance:  D. Meyer, C. Eischens, S. Minkel, M. Gallagher, M. Grahek, M. Olson, M. Peterson, T. Undis, M. Wiste, M. Schaefer, K. Ries, T. Hathaway, J. Rouse, J. Thibault.

 

1)      M. Peterson started the meeting with opening remarks.

 

2)      Secretary’s Report was approved as written.

 

3)      Treasurer’s Report was presented as approved.  Taxes for the organization need to be completed for 2005.  Preliminary results of the Rampage indicate a $3K profit without a bill for the fields.  Field invoice for $975 for June was given to M. Wiste from T. Undis.  Preliminary results from the Royale indicate a $13K profit to be split between Hopkins Sports and the High School Softball Booster Club for field improvements. 

 

ACTION:  M. Wiste to file 2005 taxes by August 1.

ACTION:  M. Wiste to check status of non profit status.

ACTION:  M. Wiste to send copy of Letter of Determination to M. Olson & D. Meyer

 

4)      There was no Fundraiser report at this meeting.

 

5)      M. Grahek submitted paperwork to the Minnesota Twins fund for $5K for field improvements back in April.  M. Grahek the Twins have awarded us $2K from the “Fields for Kids” program.  With the grant comes conditions that need to be met.  A committee of M. Grahek, M. Peterson and T. Undis will work with the High School to use the Royale funds and the Twins grant to proceed with field improvements at the high school. 

 

6)      M. Grahek submitted paperwork to the Minnesota Twins fund for $5K for field improvements.  Anticipate we will hear back in July.

 

7)      Summer teams reported on their summer season.  Some of the highlights from teams:

 

a.       10U White – Placed 8th in Qualifiers and 8th in State

b.       10U Blue – Tied for 5th in State

c.       14U Blue – Placed 3rd in Qualifier and 2nd at State;  Thank you Melissa Johnston for helping coach!

d.       16U Blue – Saved M. Pulsifer’s lifeJ; Placed 3rd in Sioux Falls and 2nd in State

e.       16U Black – Champions in 4 of 6 tournaments; 1st in State; Thank you Lindsey Peterson for your coaching help!

f.        18U – Placed 3rd at Eagan and Rosemount; tied for 5th at Sioux Falls

 

8)      No bill from umpires for summer yet.  Maintenance on fields for the summer was done by Ryan Schaefer.  Thank you Ryan for a great job!  Check was written for his services.  Thank you to Melissa Johnston and Lindsey Peterson for helping coach this summer!  Checks were written for their services.

           

9)      Year End Banquet Chair is Carolyn Olson.  Preliminary date will be either October 1st or October 8th.  More information to follow.

 

10)   Fall Ball Coordinator is M. Schaefer.  Decided to leave the cost for fall ball at $90 per player.  Anticipate 4-5 teams for fall.  Karen Meyer would be interested in being an assistant for fall ball. 

 

ACTION:  D. Meyer to update form and post on web

ACTION:  D. Meyer to forward information to MHGS website as well

 

11)   M. Gallagher and M. Olson to be Winter Gym Coordinators.  Will look into the possibility of getting Tim Gormley back as well as Mandy Lyles and Melissa Johnston.  Also looking into Michelle Wong as well as having the pitching program back at Alice Smith with Stan Waldhouser.  Also check into the possibility of Wednesday night pitching at Alice Smith for Hopkins pitchers.  Other information discussed was the possibility of a coach’s clinic in the fall.  February 25th, 2007 is the Home Show so we’ll keep that date in mind as the possible weekend for next year’s evaluations.

 

12)   Old Business – M. Wiste discussed the handling of “Feedbacks” from the website.  Generally D. Meyer will e-mail the feedback to the board and someone on the board replies.  May need to look at more formal process to ensure these are responded to quickly.

 

13)   New Business – Parent/Player survey was reviewed.  Will post survey via Zoomarang. 

 

14)   New Business:  D. Meyer looking for coaches to provide tournament finishes back to him to post on website as well as incorporating into the video.

 

15)   New Business:  Discussed ways of promoting the program to kids in the elementary and junior highs.  Ideas discussed were use of the television monitors; the elementary TV programs the kids produce as well as at winter gym.  The high school girls may be used to promote softball at back to school night in late August.

 

16)   New Business:  A group of people have brought up the possibility of restructuring the board positions.  This review will occur in the fall by looking at the job responsibilities and review of the by-laws.  Committee will be chaired by M. Schaefer with members M. Peterson, K. Ries and T. Hathaway.

 

17)   New Business:  Discussion of parent behavior at tournaments was discussed.  A more detailed discussion needs to be part of the parent/player kickoff meeting in spring. 

 

18)   Meeting adjourned at 9:47.  Next meeting is scheduled for Monday, August 21st at 7 p.m. at the Hopkins VFW.

 

Respectfully Submitted

Cheryl Eischens