Monday, February
27, 2006
Attendance: C. Eischens, P,
1)
M. Peterson started
the meeting with opening remarks. Notified the members present that our
Treasurer has resigned.
2)
Secretary’s Report
was approved as written.
3)
Reviewed the
current bank balance in lieu of formal Treasurer’s report. A search committee of C. Eischens, T.
Hathaway, M. Grahek and B. Nybo will seek out potential Treasurer candidates
and hold interviews. As part of the new
Treasurer’s position, we will look at updating processes for financial
controls.
ACTION: C. Eischens to provide information to D.
Meyer to post position on web.
4)
M. Olson
presented the Fundraiser Report. This
year the Hopkins High School Girls Fastpitch Booster Club and Hopkins Sports
are working together to present the “Softball Royale” a fundraiser with all
proceeds being split between the two programs, and used for capital improvement
of the area softball facilities. Using
the Salesforce software M. Olson presented data he is tracking for the
organization. Information includes
player and member participation, registration revenues and contributions and
sponsor revenue.
5)
Winter Gym
Update. Last 11-1 p.m. session will be
13-March due to start of high school tryouts.
Will keep other two sessions going through end of March.
ACTION: M. Peterson to verify with Stan when pitching
clinic will stop.
OLD ACTION: M.
Olson and B. Nybo to inventory/clean/regrip bats. 30 bats need regripping. Inventory appears to be missing those bats
currently being used for winter gym.
ACTION: T.
Undis to inventory bats at winter gym.
6)
Summer Registrations
numbers by team were reviewed. Next
Suburban League meeting is scheduled for April 1st or 2nd. Evaluations for the 10-14U teams will be held
Saturday, March 4th at West Junior High. Make up evaluations will March 19th. Season leadoff picnic will be held Friday,
April 21st. S. Minkel and J.
Parsons to co-chair this event. Field
maintenance will be required at West Jr. High and the High school. Schaefers and Minkels have interested kids
for this job. T. Undis to do scheduling
of fields and umpires.
ACTION: C. Eischens to inventory uniforms
ACTION: T. Parsons to contact T. Levens about
evaluations for 12U Silver team from MHGS.
ACTION: C. Eischens to invite Metro Sports to April
21st picnic to take orders for equipment.
ACTION: T. Undis to contact Tim Luther regarding
umpire fees and if he’d like to speak at the season leadoff picnic.
ACTION: P. Haiden/M. Peterson to pull permits for
Royal Rampage as well as summer
ACTION: M. Peterson to check with D. Johnson for
concession stand use for the Rampage.
7)
Evaluation
Committee – Next meeting Thursday night at J. Thibault’s house. Will discuss coaches, teams and potential
tournaments we want to register for.
8)
Old Business: FAQ’s for the website will be posted on the
website. Thanks to T. Hathaway and D.
Meyer for completing this task.
9)
Royal Rampage
Update: 4 entries received for Royal
Rampage to date. Committee continues to
meet monthly to status tasks.
10)
New Business:
Two pitching machines are out for repair.
11)
New
Business: T. Hathaway to survey new
families on how they found out about us.
12)
New
Business: T. Undis to do inventory to
see if additional pins need to be ordered.
13)
New
Business: C. Eischens to be the contact
for scholarships.
14)
New Business: D.
Meyer reminded attendees to continue to promote League Tracker. This software generates valuable revenue for
Hopkins Sports and can be used to track multiple sports.
15)
Meeting adjourned
at 9:05. Next meeting is scheduled for
Monday, March 20th at 7 p.m. at the Hopkins VFW.
Respectfully
Submitted
Cheryl
Eischens