Hopkins Sports Board Meeting

Monday, December 18, 2006

Attendance: M. Olson, K. Ries, M. Schaefer, J. Rouse, J. Clark, T. Undis, B. Nybo, D. Meyer, P. Campbell, K. Campbell, C. Eischens, M. Wiste, B. Wheeler, T. Hathaway

1) M. Olson started the meeting with opening remarks.

2) Secretary’s Report was approved as written.

3) Treasurer’s Report was approved. $3,000 check was received from the VFW. Invoices for Winter Gym rental have not yet been received. Board authorized the purchase of Quick Books for M. Wiste.

4) There was no Fundraiser report at this meeting. Fundraiser Board position still open.

5) Winter Gym: It was discussed that maximum number of kids per session is 24. Only 2:30-4 session has openings for pitching. Additional e-mails will be sent reminding people about the second session of winter gym that starts January 7^th.

6) M. Schaefer nominated B. Nybo for the open position of Player Agent. Motion was approved. Welcome Brett!

7) Evaluation Committee: Indoor tryouts will be held February 25^th at Lindbergh Center for 10U -14U. March 18^th is the makeup date with April 15^th scheduled for outdoor evaluations. Estimated teams are as follows: 10U – 2; 12U – 2, 14U – 3, 16U - 1 & 18U – 0. Discussion was held on looking for potential coaches/assistant coaches for summer team. J. Clark will be coaching the 16U team. Postings for 16U pitchers/catchers on Fastsports. Due to low numbers potential 18U players will be contacted to offer help looking for other organizations for them to play with. Discussed team formation specifically at 12U. Traditionally 12U teams have been divided by age. Motion was made to change team formation from age based to ability based. Vote was taken and passed with a 7-3 margin. Next Evaluation Committee meeting is January 14^th.

8) Equipment Review: T. Hathaway reviewed a handout that detailed the equipment status and needs. New doors have been installed on the high school garages. Need keys for access and more security. T. Hathaway authorized to purchase plastic storage containers for equipment/clothing stored in the garage. A quantity of new kneepads was located and will be sold for $10.

ACTION: T. Hathaway to verify if garage is insured.

9) Rampage Update: Rampage is scheduled for June 2^nd and 3^rd. Tournament has been posted on Fastsports.

10) By Law Update: K. Ries provided an update on paperwork required for by law updates.

ACTION: K. Ries and M. Wiste to meet to review paperwork required for potential update.

11) Summer Softball: Preliminary budget numbers were presented by M. Olson. It was agreed that we would again co-register and co-mail with MHGS. Cost is $200 for 10U and $325 for 12-18U teams. Early bird discount of $25 will be offered through February 1^st for 12U-18U players.

ACTION: C. Eischens to do mailing. Will also get list of all girls in grades 2-6 within the Hopkins school district for additional mailing.

ACTION: T. Hathaway to post information in Sun Sailor and Lakeshore News as well as elementary school newsletters.

12) Meeting adjourned at 10:10. Next meeting is scheduled for Monday, January 15th at 7 p.m. at the Hopkins VFW.

Respectfully Submitted

Cheryl Eischens