Hopkins Sports Board Meeting

Monday, August 21, 2006

 

 

Attendance:  M. Peterson, M.Grahek, J. Rouse, M. Olson, T.Undis, M. Schaefer, T. Hathaway, M. Wiste, C. Eischens, J. Thibault, B. Nybo, K. Ries

 

1)      M. Peterson started the meeting with opening remarks.

 

2)      Secretary’s Report was approved as written.

 

3)      Treasurer’s Report was presented as approved.  Taxes for the organization for 2005 were completed.  Tri County and Suburban League were billed for League Tracker.  Rampage netted $2,378.61 in profit. 

 

OLD ACTION:  M. Wiste to send copy of Letter of Determination to M. Olson & D. Meyer

 

4)      There was no Fundraiser report at this meeting.

 

5)      M. Peterson presented a field update of the high school fields.  Kevin Johnston, Dan Johnson, Mark and Anne Campbell have been meeting weekly regarding the field updates.  Bid being pursued for final fencing options for the three fields.  Working to get fencing installed this fall.  Also looking at upgrading the inside of the varsity dugouts.

 

6)      M. Grahek discussed the Minnesota Twins Fund will have an award ceremony presentation before the September 9th baseball game.  M. Grahek and his daughter will receive the plaque during the on-field presentation.  The Twins also provided 8 tickets.  Thanks Michael for pursuing this extra funding for our fields.

 

7)      Banquet date is Sunday, October 1st.  C. Olson is the chair of this event.  More information to go out to the organization via e-mail and the website.  Looking for nominations for our “Friend of the Organization” award.

 

8)      Fall teams have been established.  We have 1-10U, 1-12U, 1-14U and 1-18U team.  MMFL currently has 321 teams registered.  Thank you to Jackie Schneider and Karen Meyer for helping with the 10U fall team.

 

9)      No new update on Winter Gym.  M. Olson and M. Gallagher have the action to meet and get clinicians established and permits for the gyms.  Winter gym will run early November through March. 

           

10)   M. Schaefer presented a discussion on By-Laws.  A committee met and reviewed the structures of 10 youth organizations and Board of Directors.  A suggested list of how a new board should be established/expanded was presented and discussed.  It is anticipated that the election of new members will occur at the October board meeting. 

 

11)   Old Business - $2,774 bill for summer umpires was presented by M. Schaefer to M Wiste. 

 

12)   Old Business – D. Meyer is looking for tournament results from the coaches and pictures of the season for inclusion in the end of the year banquet video.

 

13)   Summer season survey for players/parents is complete.  D. Meyer is compiling results and will present at the board meeting.

 

14)   New Business – Wayzata Renegades establishing a club team for 16U for next summer.  Evaluations will be in approximately 2 weeks.

 

15)   New Business – Several previous Hopkins High School varsity players interested in helping coach teams next summer.  Need to keep them  informed of possible openings. 

 

16)   Meeting adjourned at 9:30.  Next meeting is scheduled for Monday, September 18th at 7 p.m. at the Hopkins VFW.

 

Respectfully Submitted

Cheryl Eischens