Monday, April
17, 2006
Attendance: M. Peterson, M. Wiste, D. Meyer, J. Rouse, T.
Undis, T. Hathaway, S. Minkel, K. Campbell, B. Nybo, M. Schaefer, M. Olson, C.
Eischens, M. Grahek, J. Thibault
1)
M. Peterson
started the meeting with opening remarks.
2)
Welcome to
Meredith Wiste our new Treasurer! Paid
$117.10 to J. Rouse for Cushman battery; $475 to T. Undis for softballs. T. Undis turned over checks from team
registering for the Royal Rampage. M.
Wiste handed out proposed responsibilities for her new Treasurer position. Independent auditors (2-3 people) will review
documents during the year. Recommendation
that checks cut in excess of $500 has two signatures.
ACTION: Biffs satellite will be at West Jr. High
starting May 1. Jim to contact K.
Johnston regarding placement of satellite and potential reimbursement for
damage from last year. Meredith to be
placed on the billing address
ACTION: M. Olson to get another copy of our 501c
letter.
ACTION: M. Wiste to verify last year’s taxes paid
ACTION: M. Peterson and M. Wiste to meet at bank to
get her access to financials.
3)
T. Hathaway
discussed whether a survey on winter gym should be done next year. New summer kids signed up this year because
of a friend or knew of the organization.
4)
Secretary’s
Report was approved as written.
5)
M. Olson
presented the Fundraiser Report. He
presented an update on the Royale. M.
Olson sent an e-mail to D. Johnson regarding priorities of capital improvements
at the high school fields. M. Peterson
to follow up at a meeting with Dan later this week.
For
Twins grants, you need a line item budget and schedule of completion for
submission.
ACTION: M. Grahek to contact Larry Parker for details
on how they received a grant.
ACTION: M. Grahek to set up meeting with D. Johnson,
M. Peterson and A. Campbell regarding high school facility upgrades.
6)
Winter Gym closed
for the season. Will move the equipment
from Eisenhower to West Junior High on Saturday.
ACTION: M. Olson to contact Judy to get schedule of
who is using fields and when.
ACTION: Coaches at West Jr. High fields to record who
is out at West on a daily basis for evaluation of field usage and permitting.
7)
Evaluation
Committee – Outdoor evaluations schedule this Sunday from 10:30 – 3:00 for
14U’s.
8)
Summer
Registrations numbers by team were reviewed.
Equipment needs to get to all teams.
Have 6 first aid kids but need to purchase more.
ACTION: T. Undis to ensure all teams have adequate
equipment
ACTION: S. Minkel to purchase additional first aid
kits.
ACTION: Coaches when you get your schedule, e-mail
copy to M. Schaefer and T. Luther
9)
Royal Rampage
Update – 24 teams (12 for both 10U and 12U) have registered to date for the
tournament. Permits and concession stand
available for the Rampage. Discussed 2
concepts for pool play and bracket play.
Rampage has 5 game guarantees.
ACTION: T. Undis/P. Hathaway to draft budget for
Rampage
10)
MMFL Update – all
coaches who received berths earned last fall need commitment back by June 20th. MMFL offering a $500 scholarship for 16/18U
players. 600 teams are signed up for
summer. Hopkins Sports pays for national
tournament entry fees.
11)
Old Business: Cushman fixed and back in working order –
Thanks! J. Rouse. First week of games is
May 8th. Need to train the
field crews on appropriate field preparation.
12)
New
Business: J. Thibault to set quote on
visors for teams.
13)
Meeting adjourned
at 9:30 Next meeting is scheduled for
Monday, May 22nd at 7 p.m. at the Hopkins VFW.
Respectfully
Submitted
Cheryl
Eischens