Hopkins Sports Board Meeting

Monday, October 17th, 2005

 

 

Attendance:  M. Peterson, T. Undis, M. Schaefer, T. Parsons, T. Hathaway, R. Rivett, D. Meyer, J. Rouse, B. Wheeler, T. Magaard, R. Greenfield, S. Minkel, C. Eischens, D. Whritenour, C. Whritenour, M. Gallagher, B. Nybo, M. Olson, T. Moynihan

 

1)      M. Peterson started the meeting with opening remarks. 

 

2)      Secretary’s Reports were approved as written.

 

3)      The Treasurer’s Report was approved.  For financial reporting, the fiscal year ends on 31 October. 

 

4)      There was not Fundraiser Report available. 

 

5)      End of the Season banquet was a success.  Charge was $10 per person and 122 people attended.  Liked having the kids introduce the coaches.  Would like to see the kids read the flashbacks as well.  Congrats to Tom Undis for receiving the “Friend of the Organization” award.

 

6)      Winter Gym is set to start November 6th.  Tim Gormley and Mandy Lyle will lead the 11-1 session.  Mandy will also do the 1-2:30 and 2:30-4:00 slots for the younger kids.  Stan Waldhouser and Steve Cook will again lead the pitching clinics at Alice Smith.  The registration form is on the website and posted on Minnesota Fastpitch.  As numbers get large in the younger age sections, will look to have the High School girls volunteer their help.  All equipment has been moved to the garage and Eisenhower in anticipation of Winter Gym.  Thanks to J. Rouse, T. Undis, M. Olson and T. Hathaway for making this happen. 

 

            ACTION:  M. Olson and B. Nybo to inventory/clean/regrip bats

            ACTION:  C. Eischens to do mailing to MHGS and try to get a mailing list for GALS.

 

7)      Player/Parent Survey was discussed.  42 responses were received to the survey from approximately 75kids/families in the program. 

 

ACTION:  Survey committee to summarize the data and present at next month’s meeting. 

ACTION:  Survey committee to send thank yous to the e-mail list for responding.

 

8)      MMFL Update – No update was available due to the absence of J. Thibault. 

 

9)       Evaluation Committee will have their first meeting November 12th at J. Thibault’s house.  Everyone is welcome to attend.

 

10)   Old Business:  Discussion was previously held regarding “double taxation” for field use at the school fields.  We pay per hour to use fields and then donation dollars back for the softball fields at the high school.  A position paper will be prepared to send to the Athletic Office.  J. Thibault to chair.  Members include T. Undis, M. Peterson, M. Olson and R. Rivett. 

           

            ACTION:  Need report from this committee.

 

11)   T. Undis will look into members attending a first aid clinic this winter.  He will communicate date when known.

 

12)    Hopkins Fastpitch will conduct a coaches clinic on Monday, November 14th from 6-10 at Hopkins High School.   This clinic will be conducted by John Tschida, the Head Coach at the University of St. Thomas.  All coaches and parents are welcome. 

 

13)    New Business:  T. Undis talked about tournaments starting to show up on the web pages for registration.  Tentative date for the Royal Rampage is May 20th and 21st. 

 

14)   New Business:  T. Hathaway presented statistics on softball participation and copies of the “Taking Back Sunday” article.  He also suggested moving New Business up in the agenda. 

 

15)    K. Magaard asked about the organization’s policy regarding the formation of teams at 10 and 12U.  He presented on various other organizations split their teams.  Discussion ensued as the history behind the formation of teams at various age levels as well as the pros/cons.  This topic will be addressed by the Evaluation Committee and presented to the board at a later date. 

 

16)   T. Moynihan brought up the need to merge the in house and traveling programs under one umbrella to better work together for the benefit the needs of all players.  He also expressed the need to be better connected to the High School program.  A committee was formed to work to integrate the in house program with the traveling organization.  M. Gallagher, K. Magaard and M. Schaefer will lead the effort to contact both MHGS and GALS.

 

17)   M. Olson demonstrated software called “Salesforce”.  This software will be used as a database system for Hopkins Sports.  The board approved securing 10 licenses. 

 

18)   Meeting adjourned at 10:15.  Next meeting is scheduled for Monday, November 21st.

 

Respectfully Submitted

Cheryl Eischens