Hopkins Sports Board Meeting

Monday, November 21st, 2005

 

 

Attendance:  P. Campbell, K. Campbell, C. Eischens, T. Hathaway, R. Rivett, D. Meyer, J. Thibault, S. Minkel, M. Olson, T. Undis, B. Nybo, M. Peterson, M. Schaefer

 

1)      M. Peterson started the meeting with opening remarks. 

 

2)      Secretary’s Reports were approved with corrections...

 

3)      The Treasurer’s Report was approved.  For financial reporting, the fiscal year ends on 31 October.  Received a $3,000 donation from the VFW.  Thank you Hopkins VFW!  A subcommittee meeting of T. Undis, M. Olson, J. Thibault and R. Rivett met to discuss the fees the organization has to pay to the high school for facility use.  Next meeting on this topic will be December 3rd.  A report will be presented at the next meeting.

 

4)      M. Olson presented the Fundraiser Report.  Discussed what the objective of the Fundraising should be.  A committee of T. Undis, M. Olson, J. Thibault, and R Rivett will met to discuss what the fundraising dollars should be earmarked for.  Other potential fundraiser ideas were putting the pop machine from the garage into a business for profit, a spaghetti dinner/silent auction and working at the Raspberry Parade next summer. 

 

5)      John Tschida coach’s clinic was well attended by both coaches and parents of Hopkins Sports.  D. Meyer is working on converting the video taken to DVD.  Thanks to J. Thibault for getting John Tschida to teach the clinic.    For those who missed it there will be information at a later date on how to get a copy of the DVD.

 

6)      Winter Gym Update.  All 3 pitching sessions have been full at Alice Smith.  Next year, registration information needs to explain the pitching gym better. Thank you S. Minkel for always being around for tear down at the end of winter gym each Sunday!

 

            ACTION:  M. Olson and B. Nybo to inventory/clean/regrip bats

            ACTION:  T. Hathaway to write a paragraph explaining how the pitching gym works for

            new pitchers who have not previously attended.

ACTION:  M. Peterson to discuss with Stan the potential of getting more pitching space and more pitching time.

 

7)      Player/Parent Survey was discussed.  42 responses were received to the survey from approximately 75kids/families in the program. Committee presented summarized data.  Discussion was held on what items were of concern from the survey.   

 

ACTION:  D. Meyer to develop FAQ’s (Frequently Asked Questions) to add to the website about the program

ACTION:  More consistent information/handouts need to be provided at the beginning of each season.

ACTION:  R. Rivett to develop new content for the website 

ACTION:  Survey committee to send thank yous to the e-mail list for responding.

 

8)      MMFL Update – No update was available due to the absence of J. Thibault.  Next MMFL meeting is Thursday, December 2nd.

 

9)      Salesforce software has approved Hopkins Sports for 10 licenses. 

 

            ACTION:  C. Eischens to upload winter gym data into database.

 

10)    Evaluation Committee had their first meeting.  Spent time recapping the season, projecting future number of teams for the next season, and discussed the strengths/weaknesses of the program.  Next meeting will be December 3rd.

 

11)   Old Business:   T. Hathaway provided examples of information that has been printed in local newspapers and newsletters for Hopkins Sports.  Thanks Ted for continuing to promote the kids and the organization.

 

12)    New Business:  T. Hathaway has started to develop instructional information for both parents and coaches.  B. Nybo also suggested that a way be developed to collect each coach’s knowledge and notes to archive for other coaches or parents use.  Need to capture the knowledge to be able to be able to share with others.

           

            ACTION:  Recommended resources will be posted on the website.

 

13)   T. Undis noted that 3 tournaments have been posted for next season.  Edina’s tournament is May 19th-21st.  Tentative date for the Royal Rampage is June 3rd/4th. 

 

14)    Previous Old Business:  T. Moynihan brought up the need to merge the in house and traveling programs under one umbrella to better work together for the benefit the needs of all players.  He also expressed the need to be better connected to the High School program.  A committee was formed to work to integrate the in house program with the traveling organization. 

 

ACTION:  M. Gallagher, K. Magaard and M. Schaefer will lead the effort to contact both MHGS and GALS and report back to the board.

 

15)   Meeting adjourned at 9:10.  Next meeting is scheduled for Monday, December 19th at 7 p.m. at the Hopkins VFW.

 

Respectfully Submitted

Cheryl Eischens