Hopkins Sports Board Meeting

Monday, November 22^nd, 2004

Attendance: M. Peterson, T. Undis, M. Olson, D. Meyer, R. Rivett, J. Rouse, S. Minkel, C. Batty, C. Eischens, T. Parsons

1) M. Peterson started the meeting with opening remarks.

2) Secretaries for August and September were approved. There were no official minutes for the October meeting as not enough board members were present.

3) The Treasurer’s Report was approved as written. A check was received from the VFW for the banquet. We appreciate the generosity they have provided over the years.

4) Fall ball wrap-up – T. Undis is still tracking down the last of the equipment. All catchers’ gears needs to be returned to Tom so it can be cleaned up and make sure it is in working order.

5) Year end softball banquet was held October 4^th. Poorer attendance than in year’s past. We attribute this to the poor invitation process. Will look to remedy this for next year’s banquet. The VFW was again a great host for this event.

6) Sod Fund – A $6K donation was made to Hopkins High School for the sod for the softball fields. $3K came from Hopkins Sports and 3K came from the VFW. Thanks to the VFW for the continued generosity.

7) Coaches Clinic – John Tschida from St. Thomas presented a coach’s clinic on October 30^th. The clinic was taped and is now available on DVD from Dean Meyer.

ACTION: D. Meyer to post availability of DVD on website.

8) Winter Gym attendance is down from past years. Approximately 22 kids are attending on a weekly basis. Pitching is seeing higher numbers. Winter gym will be cancelled on December 26^th and a College Softball Program will be presented on January 2^nd.

ACTION: R. Rivett to post winter gym availability to kids outside of the Hopkins Program on Fastsports.

ACTION: D. Meyer to change form for start of second session of winter gym to January 9^th.

ACTION: M. Peterson to verify date when winter gym is closed in February due to the Home Show.

ACTION: C. Eischens to do mailing for winter gym as well as put in Thursday folders and the Sun Sailor

9) Open Board Positions were discussed. Currently the Player Agent, League Direct and Fund Raising chair are open board positions. A motion was made to move Jim Rouse to Player Agent and resign as Fundraising chair. Motion carried and Jim accepted the new position. Motion was then made to nominate Tom Undis for League Director. Motion carried and Tom accepted the new position. Mike Olson then accepted the position of Fund Raising chair. S. Minkel offered to help Mike as needed. Congratulations and thank you for all your hard work for Hopkins Sports.

10) Evaluation Committee is looking for additional members. Thank you to S. Minkel and M. Olson for officering their time to this committee.

11) First Aid Kits needs to be re-stocked. S. Minkel volunteered to do this. Thanks Sheila!

12) MMFL/MSF Update – J. Thibault provided an update to the upcoming proposals for softball. The MSF meeting will be held December 5^th. There will be a Suburban League meeting in early January.

13) Old Business – Tax accountant for Hopkins Sports has been changed. Thanks to T. Rivett for taking on this task.

14) New Business – Facemasks – in 2005 all players are required to have approved face masks to play. It appears that those helmets with facemasks bought in 2004 will meet the criteria.

ACTION: T. Undis to call Metro Sports & All Star Sports to solicit bids for helmets/face masks.

15) New Business – Tournaments are now being posted on Fastsports. It was discussed whether Hopkins would be able to host a tournament in the 2005 season on the new fields. C. Batty suggested adding a contract for parents/players to work a potential tournament shift as part of the spring signup process.

16) Meeting adjourned at 9:35

Respectfully Submitted

Cheryl Eischens