Board of Directors
Board Meeting Minutes
Jan. 17, 2005
Feb. 21, 2005
Mar. 21, 2005
Apr. 18, 2005
Jul. 11, 2005
Aug. 15, 2005
Sep. 26, 2005
Oct. 17, 2005
Nov. 21, 2005
Dec. 19, 2005
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Jan. 16, 2006
Feb. 27, 2006
Mar. 20, 2006
Apr. 17, 2006
May. 24, 2006
Jul. 17, 2006
Aug. 21, 2006
Sep. 18, 2006
Oct. 16, 2006
Nov. 20, 2006
Dec. 18, 2006
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Jan. 22, 2007
Feb. 22, 2007
May. 21, 2007
Jul. 16, 2007
Oct. 15, 2007
Nov. 19, 2007
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Jan. 21, 2008
Feb. 18, 2008
Mar. 13, 2008
Apr. 21, 2008
May. 20, 2008
Sep. 15, 2008
Nov. 17, 2008
Dec. 17, 2008
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Jan. 19, 2009
Feb. 16, 2009
Mar. 16, 2009
Apr. 20, 2009
May. 18, 2009
Jul. 20, 2009
Sep. 21, 2009
Oct. 19, 2009
Nov. 16, 2009
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DUTIES OF THE PRESIDENT
The President shall:
- Schedule and preside at all Board Meetings.
- Prepare agenda.
- Appoint all committees.
- Execute Policies of the Organization.
- Review all scholarship requests.
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DUTIES OF THE VICE-PRESIDENT
The Vice President shall:
- Perform any of the duties of the President in the latter's absence
and shall perform any further duties as delegated by the Executive Board.
- Schedule a bi-annual review of the association and bylaws.
- Ensure compliance of the policies of the association.
- Community and volunteer recruitment.
- Ensure an annual independent financial audit.
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DUTIES OF THE TREASURER
The Treasurer shall:
- Maintain financial records of the organization.
- Prepare and distribute Treasurer's report at Board Meetings.
- Track and analyze all revenue and costs associated with Summer play, Fall Ball and Winter Gym.
- File an annual tax return.
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DUTIES OF THE SECRETARY
The Secretary shall:
- Take minutes of all monthly meetings.
- Prepare and mail out Registration forms.
- Collect and compile registration forms for Summer and Winter Gym.
- Receive Fall Ball Registration Forms from Fall Ball Director.
- Collect a copy of an official birth certificate for each player and keep them on file.
- Maintain member and alumni data base.
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DUTIES OF THE PLAYER AGENT
The Player Agent shall:
- Oversee any problems between players, coaches and parents.
- Serve on the evaluation committee.
- Participate in the tryout process.
- Register summer teams for tournaments.
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DUTIES OF THE LEAGUE DIRECTOR
The League Director shall:
- Attend all Suburban League Meetings.
- Attend all MMFL Meetings.
- Report back to the Board information discussed at meetings.
- Serve as the associations voting member in all league meetings.
- Register summer and fall teams for league play.
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DUTIES OF THE DIRECTOR OF FUND RAISING
The Director of Fund Raising shall:
- Identify Fund Raising Needs.
- Develop Fund Raising strategies.
- Manage all aspects of the softball "Royale".
- Solicit Sponsors.
- Work with the Tournament Director to develop Fund Raising strategies at the Royal Rampage.
- Coordinates Pre & Post Season Banquets.
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DUTIES OF THE EVALUATIONS DIRECTOR
The Evaluations Director shall:
- Chair the evaluation committee.
- Oversee the player selection process.
- Determine the criteria for placement of players on teams.
- Responsible for all duties associated with Tryouts.
- Review all waiver requests.
- Present the final team rosters to the board for final approval.
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DUTIES OF THE PROGRAM DEVELOPMENT DIRECTOR
The Director of Program Development shall:
- Recruit coaches.
- Conduct coaches clinics.
- Manage all aspects including staffing, scheduling and the administration of Winter Gym.
- Conduct player clinics.
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DUTIES OF THE FALL BALL DIRECTOR
The Fall Ball Director shall:
- Collect and compile Fall Ball Registration Forms.
- Recruit coaches for Fall Ball Teams.
- Submit completed rosters to Fall Ball coaches.
- Submit Fall Ball team registration forms to the League Representative.
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DUTIES OF THE ROYAL RAMPAGE DIRECTOR
The Royal Rampage Director shall:
- Responsible for all duties associated with running the Royal Rampage.
- Appointment committees for concessions, volunteers and other help needed to run the Royal Rampage.
- Coordinate all tournament entries for the organization.
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DUTIES OF THE EQUIPMENT DIRECTOR
The Equipment Director shall:
- Keep inventory of all uniforms, equipment & first aid supplies owned by the organization.
- Make recommendations to the board for the purchased of all new equipment.
- Allocate equipment to the individual teams.
- Manage the Hopkins Fastpitch clothing line.
- Maintain the Cushman.
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DUTIES OF THE FACILITIES DIRECTOR
The Facilities Director shall:
- Contact Community Service to reserve needed facilities.
- Hire and train workers for Field Maintenance.
- Make recommendations for Field Improvements.
- Schedule Umpires.
- Schedule fields for practices and games.
- Schedule the delivery of the portable restrooms.
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DUTIES OF THE COMMUNICATIONS DIRECTOR
The Communications Director shall:
- Handle all Marketing and Publicity for the organization.
- Liaison between all of the schools in District 270.
- Point person for communication with MHGS.
- Contact person for all general questions directed to the organization.
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DUTIES OF THE WEBMASTER
The Webmaster shall:
- Maintain the organization's web site.
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MEMBER AT-LARGE
This is a non-voting board position.
- Board meeting participation for extended periods.
- Duties assigned by a voting member or committee chair.
- Committee participation as assigned.
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